Billings / Accounts Receivable Assistant

Billings / Accounts Receivable Assistant

Our client, an award winning marketing and creative agency based in Wimbledon, has an opening for a Billings / Accounts Receivable Assistant to join their team.

Reporting into the Financial Controller the purpose of the role is both to support the business with the management of client finances and to ensure finance processes and controls are adhered to.  You will be one of the main points of contact in finance for the business and will need to build strong relationships with a broad range of stakeholders in order to succeed in the role.

You will be given ownership of a portfolio of clients and will be responsible for all of the jobs going through these clients.  This role is essential in helping the business manage its working capital and reduce its risk, so a big focus of the role will be ensuring that billing is completed accurately and on a timely basis, accrued income is minimal, that we have financial cover before proceeding with work and that all third party costs are recoverable and promptly billed onto clients. 

GENERAL RESPONSIBILITIES

Accounts Receivable:                                   

  • On-going review of job bags with account handling teams, job matching at month end and final job reconciliation
  • Minimising accrued income, by liaising with the business and clients to promptly resolve billing issues
  • Promptly reconciling completed jobs with the teams, ensuring jobs are closed and any outstanding balances are correctly dealt with.
  • Ownership of all jobs in your client portfolio, ensuring all jobs are progressing through the job lifecycle, being billed, reconciled and closed.
  • Setting up and running regular and ad-hoc meetings with account management to ensure WIP issues are addressed, job status’s are clarified, final reconciliations are promptly authorised and jobs are duly closed.
  • To maintain the revenue forecasting model (green, orange, pink books) and to work with the account handling teams to ensure the accuracy of forecasts
  • Highlighting any inaccuracies or risk in the income forecast to the Management Accountant
  • Maintain billing tracker reporting
  • On-going monitoring of actual revenues against forecast and variance analysis
  • Reporting of client profitability
  • Month end revenue journal preparation. Accounting for accrued revenue and deferred income journals
  • Regular training of account handling teams on the use of the AX finance package and carrying out training for new starter inductions
  • Liaising with Shared Service Centre as appropriate
  • Performing credit checks on customers and reporting of debts greater than 60 days overdue
  • Liaise with 3rd party legal collections

To be considered for this role you must:

  • Set up and chair regular meetings with staff across the business and finance and so must have excellent verbal and written communication skills and be confident in order to command respect and hold the wider business to account
  • Have an advanced level of excel
  • Ideally be interested in studying towards AAT or CIMA or already have started studying
  • Minimum of two years’ experience in a billing or accounts assistant role, gained in marketing/advertising or a similar creative industry Thrives in a fast-paced and high-volume environment
  • Works well under pressure, calm and focussed, not easily flustered, able to cope with competing demands
  • Able to use own initiative, proactive to the requirements of the position and beyond
  • Determined, a completer/finisher who finalises all actions despite distractions
  • Resilient and positive.

This is a real chance to join a dynamic, forward-thinking and ambitious agency, with a fantastic history of creating great client work that wins awards, that offers continuous training and development opportunities, varied work, a competitive benefits package, good work-life balance and a fun and engaging office environment.

If this sounds like you then please send us your CV now! Due to the high volume of applications, only successful candidates will be contacted.

Location

London

Salary

£32,000

Job Type

Permanent

INDUSTRY

Creative Agency

Reference

V37071

OTHER INFO