At Simply360Search we take your privacy very seriously. So, please take a moment to review our updated privacy policy and how it relates to you and your personal information.

This Privacy Policy explains what we do with your personal data, whether you are a candidate, client or a supplier. It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

Any changes to this Privacy Policy will be posted on this website so you are always aware of what information we collect, how we process it.

What kind of personal data do we collect?

Candidate data:

In order to provide the best possible employment opportunities to you, we need to process certain personal information. We only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details and employment history.

How do we collect your personal data?

There are two main ways in which we collect your personal data:

• Directly from you
• From third parties (i.e. websites such as Reed and Monster and LinkedIn)

What we do with your details:

By registering with us, and providing us with details of your background and experience, you are agreeing to us using your data for the following activities:

• To be actively considered for all relevant existing and future positions across our client base
• To us sharing your information with prospective employers
• To us proactively exploring opportunities on your behalf within our existing relationships

How we will handle your personal data:

• We will discuss each opportunity and prospect with you before passing your information on to any prospective employer
• We will maintain regular contact with you throughout the whole recruitment cycle and beyond
• We will keep your information until you inform us otherwise
• We will process your data in line with the General Data Protection Regulation (GDPR)
• All information related to a disability, health and long-term conditions, or adjustments is held with strict confidentiality and will not be shared without prior discussion with and consent from the candidate
• You have the right to withdraw consent / remove your data held with Simply360Search at anytime by simply contacting us and requesting that we remove your details from our database

Client data:

If you are a Simply360Search client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you recruitment services. The data we collect about Clients is limited. We generally only need to have your contact details or the details of individual contacts at your organisation (such as names, telephone numbers and email addresses) to enable us to ensure our relationship runs smoothly. We also hold information relating to your engagement with candidate profiles. If we need any additional personal data for any reason, we will let you know.

There are two main ways in which we collect your personal data:

• Directly from you
• From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media)

Personal data that we receive directly from you:

We both share the same goal – to make sure that you have the best staff for your organisation. We will receive data directly from you in two ways:

• Where you contact us proactively, usually by phone or email
• Where we contact you, either by phone or email, or through our consultants’ business development activities more generally

Personal data we receive from other sources:

Where appropriate, and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:

• From third party market research and by analysing online and offline media
• From delegate lists at relevant events
  From other limited sources and third parties (for example from our Candidates to the extent that they provide us with your details to act as a referee for them)

The main reason for using information about clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly.

You have the right to withdraw consent / remove your data held with Simply360Search at anytime by simply contacting us and requesting that we remove your details from our database.

How we use your data:

Our main area of expertise is recruitment. Here’s a list of the various ways in which we use your data in order to facilitate this.

Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities
Keeping records of our conversations and meetings, so that we can provide targeted services to you
Undertaking customer satisfaction surveys
Processing your data for the purpose of targeting appropriate marketing campaigns

Supplier data:

We need certain information from Suppliers to ensure that contractual arrangements between us can properly be implemented. We do this to ensure the relationship can run smoothly, and to comply with legal requirements. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide.

Data we receive from candidates as referees:

In order to provide Candidates with suitable employment opportunities we ask for details of previous employers and/or reference providers. We only ask for very basic contact details. We use referees’ personal data to help our Candidates find suitable employment. If we are able to verify their details and qualifications, we can make sure that they are well-matched with prospective employers. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them.

How do we safeguard your personal data?

We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach. If you suspect any misuse or loss of or unauthorised access to your personal information, please let us know immediately.

How long do we keep your personal data for?

If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of three years, we will delete your personal data from our systems.

How can you access, amend or take back the personal data that you have given to us?

One of the main objectives of General Data Protection Regulation (GDPR) is to protect and clarify the rights of European Union (EU) citizens and individuals in the EU with regards to data privacy. This means that you retain various rights in respect of your data, even after you have given it to us. To get in touch about your rights, please contact us. We will seek to deal with your request without undue delay.

You may ask to unsubscribe from any job alerts or marketing mails at any time by clicking on the unsubscribe link on the bottom of all mail-outs.

Contact us:

Simply360Search

Aldwych House

71–91 Aldwych

London

WC2B 4HN

Email: compliance@simply-360.co.uk

Telephone: 0203 130 6780